At GESTION SAMURAI, to achieve the best results, we believe in and offer a comprehensive package: the ideal synergy between administration, finance, and operations. We use an integrated and innovative property management software (UpperBee—accessible via the web or mobile app) available to everyone at no additional cost, ensuring seamless collaboration and complete transparency.
ADMINISTRATIVE MANAGEMENT
01
Preparing, organizing, and chairing Board of Directors meetings. Drafting and distributing bilingual meeting minutes.- Preparation, organization, and chairing of the Annual General Meeting and other meetings of the co-owners. Drafting and distribution of meeting minutes in both languages.
- Bilingual drafting and distribution of notices.
- Ensuring that all building regulations are followed.
- Keeping records (including REQ) up to date.
- Negotiation and renewal of the insurance policy.
- Responding to questions and service requests.
FINANCIAL MANAGEMENT
02
- Management of all accounts receivable and accounts payable.
- Analysis, compilation, and preparation of quarterly financial reports.
- Preparation of bank reconciliations.
- Management of the administrative fund, the contingency fund, and the self-insurance fund.
- Preparation of financial reports at the end of the fiscal year.
- Respond to accounting and financial inquiries.
OPERATIONAL MANAGEMENT
03
- Planning, organizing, and conducting weekly building inspections.
- Inspection of common areas and technical facilities.
- Negotiation, execution, and monitoring of all maintenance contracts.
- Hiring subcontractors as needed and coordinating their work.
- Ensure that the building is cleaned on a regular basis.
- Ensure that all requirements of the Building Chapter of the Safety Code (RBQ) are met.
- Respond to emergencies and handle service calls.
A COMPLETE PACKAGE.
In addition, at GESTION SAMURAI, we offer rental management services. Whether you have one or several units, we’ll manage your investments for you. Contact us to learn more about this service.